More customers. Less manual work.
We automate sales and customer service – from the first inquiry through qualification and booking to CRM entry and automated follow-up.
New contact identified
Response and qualification
Data saved, task created
24/7 availability
Leads captured automatically
Follow-up without manual tracking
Cut the cost of inefficient processes
The biggest losses often come not from a lack of inquiries, but from slow responses, manual work, and inconsistent follow-up.
Repetitive questions
Your team answers the same questions about services, pricing, availability, timing, and terms every day.
Leads left waiting too long
The customer is interested now, but receives a response hours later or the next day.
Inconsistent follow-up
Some customers are not ready right away, and no one consistently follows up with them.
Data scattered across channels
Inquiries from your website, ads, social media, and platforms land in different places, making the sales process hard to manage.
Manual availability checks
Your team manually checks availability, shares time slots, and books meetings or reservations.
No clear view of your leads
It is unclear where a lead came from, who contacted them, or where the conversation stands.
Choose what you want to automate.
AI Chat Assistant
A website AI assistant trained on your business knowledge. It answers common questions 24/7, guides visitors with suggested prompts, captures leads, and keeps every conversation organized.
What's included
Answers 24/7
Suggested questions
Lead capture
Conversation history
Multilingual support
Email notifications
Extend your assistant
Smart
Scheduling
Google Calendar integration
Direct
Booking
Built-in stay reservations
Channel
Sync
iCal / PMS integration
CRM
Connect
Custom CRM integration
AI
Avatar
AI-generated video responses
FreshNest Cleaning
Oakline Remodeling
AI Intake Assistant
A guided AI intake that asks the right questions based on each answer, collects structured information, and prepares the inquiry before your team needs to step in.
What's included
Guided intake flow
Conditional questions
Lead qualification
Submission history
Multilingual support
Email notifications
Extend your assistant
Smart
Scheduling
Google Calendar integration
Direct
Booking
Built-in stay reservations
Channel
Sync
iCal / PMS integration
CRM
Connect
Custom CRM integration
AI
Avatar
AI-generated video responses
AI Voice Assistant
An AI voice assistant that answers calls in a natural, professional way, handles common questions, captures caller information, and guides each conversation to the right next step.
What's included
24/7 call answering
Business-trained answers
Lead capture
Caller qualification
Call records
Human transfer
Extend your assistant
Smart
Scheduling
Google Calendar integration
Direct
Booking
Built-in stay reservations
Channel
Sync
iCal / PMS integration
CRM
Connect
Custom CRM integration
AIvavo Managed
We host, monitor, maintain, and improve your AIVAVO solution so your team can use it without worrying about the technology behind it.
What's included
Hosting & infrastructure
System monitoring
Ongoing improvements
Usage & cost tracking
Lead & activity log
Technical support
AI Content & Creative
We create AI-powered ads, visuals, and video content tailored to your brand, offer, and audience – from individual concepts to complete campaign assets.
Carousel Ad
Static Ad
Product Ad
Video Ad
Custom AI
Some workflows need more than an off-the-shelf solution.
We design custom AI and automation systems around your processes, tools, and business goals.
Custom AI assistants
Knowledge systems
Sales & service automation
CRM & workflow automation
Connect systems, move data, trig
Data processing & reporting
How much could faster response times be worth to your business?
Choose an area to estimate the potential benefit.
Sales
Results update instantly.
Get your result analysis
Send your result and, during a free assessment, we will identify which parts of sales or customer service to automate first.
See how automation can work in your industry
Choose an industry to see what the process looks like before and after automation. We tailor every solution to your workflow and existing systems.
Short-Term Rentals
A dedicated system that combines guest support, bookings, availability, and automation in one solution.
Guest inquiry
AI agent
Account manager / CRM
What we can automate
- answering questions about the property and location
- checking date availability
- initial booking inquiries
- collecting dates and guest counts
- multilingual support
- routing inquiries to an account manager
- pre-arrival reminders
- syncing calendars from multiple sources
Today
- guests use multiple channels
- staff checks calendars manually
- responses are delayed
- the same questions come up every day
- after-hours inquiries may be missed
After automation
- the assistant responds immediately
- checks availability
- collects all stay details
- answers questions using the property knowledge base
- sends the team a complete summary
Faster responses, less manual work, and more inquiries turned into bookings.
Responses
Manual work
Real Estate
Lead qualification and an automated workflow from the first inquiry to a conversation with an agent.
Customer inquiry
AI agent
Agent / CRM
What we can automate
- identifying buyers and sellers
- collecting budget, location, and property type
- initial property recommendations
- scheduling showings
- saving lead data to the CRM
- assigning leads to agents
- following up after an offer is submitted
- follow-up reminders
Today
- agents follow up with leads without enough context
- some inquiries are unqualified
- data is entered manually
- customer follow-up is inconsistent
After automation
- the agent receives a qualified lead
- the budget, location, and needs are already known
- data goes directly to the CRM
- the customer receives an immediate response
- the system prompts the agent when it's time to follow up
More time for valuable conversations and fewer lost leads.
Response
Qualification
Clinics and Practices
A 24/7 information assistant that guides visitors from their first question to a booked appointment.
Patient question
AI agent
Front Desk / CRM
What we can automate
- answering questions about services and pricing
- providing pre-visit information
- guiding patients to the right appointment type
- guiding patients to booking
- collecting contact details
- appointment reminders
- following up with people who didn't complete booking
- handing the conversation off to the front desk
Today
- the front desk answers repetitive questions
- patients wait for a response
- evening messages go unanswered
- some visitors don't complete their booking
After automation
- answers are available 24/7
- the patient receives information immediately
- the assistant guides them through booking
- the front desk receives a structured inquiry
- visitors who don't book receive follow-up
Less repetitive work. More booked appointments.
Support
Bookings
The AI assistant provides information and organizational support. It does not diagnose or replace a consultation with a professional.
Legal and Consulting
Initial inquiry qualification, information collection, and consultation scheduling – before a specialist needs to step in.
Client inquiry
AI intake
Specialist
What we can automate
- conducting an initial intake
- classifying the inquiry type
- collecting basic information
- sending a document checklist
- scheduling consultations
- assigning the matter to the right specialist
- sending automated confirmations and reminders
- saving information to the CRM or internal system
Today
- specialists spend time on initial calls
- clients don't know what to prepare
- inquiries are incomplete
- data is entered manually
After automation
- the client completes a structured intake
- they receive clear next-step instructions
- the specialist receives the essential information
- the consultation is scheduled automatically
Less admin work. More time for expert work.
Intake
Admin work
The assistant does not provide legal, tax, or financial advice. Its role is to collect information and organize the contact process.
Education and Training
Automated inquiry handling, enrollment support, and consultation scheduling for schools, course providers, and training companies.
Course inquiry
AI agent
Admissions / Admin
What we can automate
- matching courses to participants' needs
- collecting skill level and learning goals
- checking group availability
- scheduling consultations
- answering questions about pricing and schedules
- sending reminders
- following up with undecided prospects
- saving data to a CRM or spreadsheet
Today
- administrators answer the same questions
- participant data is scattered across systems
- prospects don't receive a quick response
- follow-up is inconsistent
After automation
- participants receive information immediately
- the assistant helps select the right option
- inquiry data is saved in one system
- consultations and enrollment steps are handled automatically
- the system follows up with undecided prospects
More enrollments. Less administrative work.
Enrollments
Repetitive Questions
Process first. Technology second.
We identify where your company loses customers or team time, then design the simplest process that can deliver measurable value.
Free assessment
We review how you handle inquiries, sales, bookings, and customer follow-up.
Process design
We define what the AI assistant should handle, what should be automated, and what still needs a person.
Implementation and integrations
We connect your website, forms, calendar, CRM, email, and other systems.
Monitoring and optimization
We review conversations and results, refine workflows, and expand the automation.
Built on real-world experience
AIVAVO builds on MK-Web’s experience in building websites, systems, and business integrations. After more than 100 projects, we know the greatest automation opportunities lie in the daily handling of inquiries, leads, and customer data.
AI + Web
Technology and business
Find where you're losing customers and valuable team time
In a 30-45 minute call, we will review your current sales or customer service process and identify the best places to automate first.
